The right way to ship Google Kinds response in an e-mail message after a respondent submits the shape. You possibly can ship a replica of the shape solutions to the submitter as nicely.
Google Kinds are an ideal device for creating on-line kinds and surveys. The kinds are responsive and cellular pleasant, they usually look lovely as the colour schemes and typography are based mostly on Materials design philosophy. Whether or not you want a primary Contact Me type to a extra complicated Occasion Registration type, there are readymade type templates to get you up and operating in minutes.
Google Kinds provide a number of benefits. The shape responses are robotically saved in a Google spreadsheet that may be simply exported to different codecs like PDF or CSV. In contrast to different on-line type builders that comply with the freemium mannequin, Google Kinds are completely free and may settle for limitless responses. You may also schedule Google Kinds to cease accepting responses after a given date.
There’s one limitation although with Google Kinds.
Google Kinds can ship e-mail notifications as quickly as individuals submit your type however the type response submitted by the respondent is not included within the e-mail message. You’ll must open the Google Kind, or the related Google Spreadsheet that’s accumulating the shape responses, to view the submitted information. Not a really handy possibility.
If you want to obtain the submitted information in an e-mail message, the Email Notification for Google Forms add-on will help. The add-on, written utilizing Google Scripts, will get triggered every time a person submits your Google Kind and emails the shape information to a number of e-mail addresses specified by the shape proprietor in rich HTML or PDF codecs.
The right way to Obtain Google Kinds information in E-mail
Right here’s how one can add e-mail notifications to any Google Kind in 5 simple steps:
- Set up the Google Forms add-on, then click on the add-ons icon contained in the Kinds Editor (it’s the form of a puzzle icon), select the E-mail Notification for Kinds menu after which click on the Create New Rule menu.
- The configuration window will open inside the shape editor. Enter your full identify (or the sender’s identify) and likewise specify the record of a number of e-mail addresses (comma separated) who ought to obtain computerized e-mail notifications when a type is submitted.
- If you want to ship an auto-confirmation e-mail to the shape’s respondent after they submit the shape, verify the Notify Submitter possibility. You’ll additionally want to pick the query in your Google Kind that asks the respondent for his or her e-mail deal with.
- Go to the following display and enter the topic line and message physique of the e-mail notification. You possibly can customise the emails and embrace any of the
{{type fields}}within the topic or physique as defined within the subsequent part. - Click on the Create Rule button to activate the shape notification. Now open your Google Kind, submit a take a look at entry after which go to your Gmail Despatched Objects folder to see the e-mail notification that has gone out to the recipients.
The right way to Create Custom-made Emails Autorresponders
You possibly can simply embrace dynamic fields from the Google type into the e-mail topic line and message physique. As an illustration, when you have a query titled “Title?” within the Google Kind, you’ll be able to embrace the template variable {{Title?}} within the topic or physique they usually’ll be robotically changed with the precise information entered by the person.
Aside from the shape fields, the add-on additionally helps dynamic form fields like:
| Variable | Changed with |
|---|---|
{{Kind Title}} |
Title (title) of your Google Kind |
{{Kind Url}} |
Direct hyperlink to edit a person’s response |
{{Response Quantity}} |
The present variety of Kind entry |
{{All Solutions}} |
Full response, formatted as a desk |
Format your Notification Emails with HTML
The shape notification emails are created in HTML and you may due to this fact use any HTML tags to format the emails. As an illustration, in the event you an enclose the textual content inside tag, it would flip daring within the e-mail whereas tag will italicize the textual content. Use the span tags to alter the font coloration as present within the following instance:
<span type="coloration:#f00;">Thanks!span>If you want to incorporate your model’s brand within the e-mail message, merely upload the image and copy-paste the HTML code offered into the e-mail physique.
Conditional E-mail Notifications utilizing If-Then Logic
The kinds add-on also can ship e-mail notifications to completely different individuals based mostly on the solutions which are stuffed within the type. As an illustration:
- In a gross sales type, you’ll be able to ship a notification to a specific gross sales supervisor based mostly on the product class chosen by the person.
- In a faculty type, you’ll be able to ship notifications to the involved trainer based mostly on the grade chosen by the mother or father / scholar.
You need to use easy guidelines, like area equals North America, or construct extra complicated guidelines utilizing common expressions. Conditional notifications are nevertheless out there within the premium model solely.
Ship Conditional E-mail with Google Kinds
Google Kinds don’t permit file uploads however you should utilize Google Scripts to permit anybody to add recordsdata through a type to your Google Drive.
For extra solutions, please see the Google Forms Help Center.
