Google Types are an ideal software for creating on-line kinds and surveys. The kinds are responsive and cell pleasant, and so they look stunning as the colour schemes and typography are based mostly on Materials design philosophy. Whether or not you want a fundamental Contact Me kind to a extra advanced Occasion Registration kind, there are readymade kind templates to get you up and operating in minutes.
Google Types provide a number of benefits. The shape responses are routinely saved in a Google spreadsheet that may be simply exported to different codecs like PDF or CSV. In contrast to different on-line kind builders that observe the freemium mannequin, Google Types are completely free and might settle for limitless responses. You can too schedule Google Types to cease accepting responses after a given date.
There’s one limitation although with Google Types.
Google Types can ship e mail notifications as quickly as individuals submit your kind however the kind response submitted by the respondent is not included within the e mail message. You’ll must open the Google Kind, or the related Google Spreadsheet that’s accumulating the shape responses, to view the submitted knowledge. Not a really handy possibility.
If you need to obtain the submitted knowledge in an e mail message, the Email Notification for Google Forms add-on may also help. The add-on, written utilizing Google Scripts, will get triggered at any time when a person submits your Google Kind and emails the shape knowledge to a number of e mail addresses specified by the shape proprietor in rich HTML or PDF codecs.
How one can Obtain Google Types knowledge in E mail
Right here’s how one can add e mail notifications to any Google Kind in 5 simple steps:
- Set up the Google Forms add-on, then click on the add-ons icon contained in the Types Editor (it’s the form of a puzzle icon), select the E mail Notification for Types menu after which click on the Create New Rule menu.
- The configuration window will open inside the shape editor. Enter your full title (or the sender’s title) and in addition specify the checklist of a number of e mail addresses (comma separated) who ought to obtain computerized e mail notifications when a kind is submitted.
- If you need to ship an auto-confirmation e mail to the shape’s respondent after they submit the shape, examine the Notify Submitter possibility. You’ll additionally want to pick out the query in your Google Kind that asks the respondent for his or her e mail deal with.
- Go to the subsequent display and enter the topic line and message physique of the e-mail notification. You’ll be able to customise the emails and embrace any of the
{{kind fields}}within the topic or physique as defined within the subsequent part. - Click on the Create Rule button to activate the shape notification. Now open your Google Kind, submit a take a look at entry after which go to your Gmail Despatched Objects folder to see the e-mail notification that has gone out to the recipients.
How one can Create Personalized Emails Autorresponders
You’ll be able to simply embrace dynamic fields from the Google kind into the e-mail topic line and message physique. As an example, when you’ve got a query titled “Identify?” within the Google Kind, you possibly can embrace the template variable {{Identify?}} within the topic or physique and so they’ll be routinely changed with the precise knowledge entered by the person.
Aside from the shape fields, the add-on additionally helps dynamic form fields like:
| Variable | Changed with |
|---|---|
{{Kind Identify}} |
Identify (title) of your Google Kind |
{{Kind Url}} |
Direct hyperlink to edit a person’s response |
{{Response Quantity}} |
The present variety of Kind entry |
{{All Solutions}} |
Full response, formatted as a desk |
Format your Notification Emails with HTML
The shape notification emails are created in HTML and you may subsequently use any HTML tags to format the emails. As an example, for those who an enclose the textual content inside tag, it can flip daring within the e mail whereas tag will italicize the textual content. Use the span tags to alter the font coloration as present within the following instance:
<span type="coloration:#f00;">Thanks!span>If you need to incorporate your model’s emblem within the e mail message, merely upload the image and copy-paste the HTML code supplied into the e-mail physique.
Conditional E mail Notifications utilizing If-Then Logic
The kinds add-on also can ship e mail notifications to totally different individuals based mostly on the solutions which are crammed within the kind. As an example:
- In a gross sales kind, you possibly can ship a notification to a selected gross sales supervisor based mostly on the product class chosen by the person.
- In a faculty kind, you possibly can ship notifications to the involved instructor based mostly on the grade chosen by the father or mother / scholar.
You should use easy guidelines, like area equals North America, or construct extra advanced guidelines utilizing common expressions. Conditional notifications are nevertheless obtainable within the premium model solely.
Ship Conditional E mail with Google Types
Google Types don’t permit file uploads however you should utilize Google Scripts to permit anybody to add information by way of a kind to your Google Drive.
For extra solutions, please see the Google Forms Help Center.
