“Tech and AI” – that’s the theme of an upcoming occasion we’re organizing in New York. We have now created a Google Kind to gather registrations and wish to ship a welcome electronic mail robotically to every individual as they fill the shape.
The e-mail needs to be customized and embody the identify of the attendee. We wish additionally connect a PDF file, with the speaker bios and different particulars concerning the occasion, to the e-mail.
Google Kind for Occasion Registration
Right here’s a pattern Google Kind that we’re utilizing to gather registrations for the occasion. The shape requires attendees to fill of their identify, electronic mail tackle and their most popular date to attend the occasion.
Personalised Welcome E-mail
Since we wish to ship a customized electronic mail to every attendee, we’ll use markers within the electronic mail template that might be changed with the precise values from the Google Kind. For example, if we use the marker {{ Attendee Title }} within the electronic mail template, will probably be changed with the precise identify of the attendee that’s stuffed within the Google Kind.
Right here’s how the e-mail template appears like:
Hello {{ Attendee Title }},
Thanks for registering for the Tech and AI occasion. We're excited to have you ever be part of us on {{ Most well-liked Date }}.
We have hooked up a PDF file with speaker bios and different particulars concerning the occasion.
Your registration ID is {{ Response ID }}. If you want to make any adjustments to your registration, please go to {{ Response URL}}
We look ahead to seeing you there!
Sincerely,
Digital InspirationThe Response ID is a unique identifier for every Google Kind response and the Response URL is the hyperlink to the Google Kind response that the attendee can use to edit their response anytime later.
PDF File with Occasion Particulars
Add the PDF file that you simply wish to connect to the e-mail to Google Drive. Share the file with anybody who has the hyperlink and replica the hyperlink of the PDF file to the clipboard.
Ship Automated Emails from Google Types
Now that we have now the Google Kind and templates prepared, we’ll be utilizing the Email Notifications for Google Forms add-on to ship the welcome emails robotically to every attendee.
Launch the add-on inside Google Types, and click on the Create E-mail Notification button to create a brand new rule for sending emails.
Give your rule a reputation, say Welcome E-mail, and paste the Google Drive File URL within the Connect Information enter field. Subsequent, click on the Visible Editor button to open the e-mail editor.
Enter the topic line and the e-mail physique containing the markers. You can too add inline photographs (like your model’s brand) to the e-mail physique.
Ship E-mail to the Kind Respondent
The final step is to specify the e-mail tackle of the one who stuffed the Google Kind. That is the e-mail tackle that can obtain the welcome electronic mail.
There are two methods to specify the e-mail tackle of the shape respondent:
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You’ll be able to both verify the Notify Kind Submitter possibility and choose the E-mail Tackle query from the drop-down. It will ship the welcome electronic mail to the e-mail tackle that the respondent has entered within the Google Kind.
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Alternatively, it’s possible you’ll put the query title of the e-mail tackle discipline within the E-mail Addresses to Notify enter field. That is helpful once you wish to ship the welcome electronic mail to a special electronic mail tackle that’s not entered within the Google Kind.
Barcode and QR Code within the E-mail
Tip: If you’re utilizing the add-on to generate occasion passes, you possibly can embody the barcode or QR code of the registration ID within the electronic mail physique. The barcode might be scanned on the occasion venue to confirm the attendee’s id. Learn more.
Check the E-mail Notification Rule
That’s it. Click on the Save button to allow the rule and it’ll ship the welcome electronic mail to the shape respondent as quickly as they submit the Google Kind.
Right here’s a pattern electronic mail that we acquired after filling the Google Kind.
Additionally see: Getting Started with Google Form Notifications
